Adding Guides

1. Log in to eStream
2. Click the “Create Media Options” icon
3. If you have a file on your computer to upload – click the “Upload Media” option, if you have a Teams meeting, click the “Microsoft Teams Meeting” option.
4. Select the file you want to upload.
5. On the Video Upload Options window that pops up:
   • a. Uncheck the “Use filename for title” checkbox and fill in the Title field as such: [Department] Brief Description (for example: [LIBRARY] QuickSearch – Advanced Searching (Aug 2025) or [CTS] Canon LEGRIA HF G25 – Introduction  
   • b. (Optional) Add a description with the content of the recording
   • c. Ensure that the Academic Year relates to the relevant Academic Year
   • d. Under Access Limitations, ensure that “Student Access ALLOWED” is selected.
   • e. (Optional) Click the Show More Fields button and fill in the additional details.
   • f. Location: select Guides.
   • g. Select the Categories by clicking the button. Most of the categories you can add to will be under the root Guides / Information category, so click the expand category icon to see the selectable sub-categories. Please note that you can add a recording to multiple categories
   • h. Scroll back to the top of the window, and on the right hand side you’ll see the ability to set a Publish on date and an Expiry date. Expiry dates have to be set, and default to 365 days, but you can select a different date if required.
   • i. (Recommended) To auto-generate captions and a transcript for the recording, select the “Create Audio Transcription” box.

Once the recording is uploaded, it is converted into a file which is optimised for online streaming. It then goes into an approval queue where it will be reviewed by a member of the Creative Technology Services team. This normally happens within 1 working day, however, if there’s an urgent need for a recording to be published faster, please contact avsupport.dance@trinitylaban.ac.uk